School Registration

Schools are the backbone of the iRankHub platform. This guide will walk you through the complete process of registering your educational institution and setting up your debate program.

Who Should Register as a School

Choose School Registration if you are:

• A teacher or coach managing your school's debate program
• A school administrator overseeing extracurricular activities
• An official representative authorized to register your institution
• Someone responsible for managing student accounts and tournament participation

Pre-Registration Requirements

Required Information

Before starting registration, gather these details about your school:

Basic School Information:

• Official school name (as registered with education authorities)
• School type (Private/Public/Government Aided/International)
• Physical address and postal code
• Official phone number and email address

Location Details:

• Country
• Province/State
• District/County
• Sector/Municipality (if applicable)

Contact Person Information:

• Your full name and title/position
• Direct email address (preferably school domain)
• Phone number
• Role at the school

Documentation (may be required):

• School registration certificate
• Letter of authorization (if you're not the principal)
• Official letterhead document

Registration Process

Step 1: Access Registration

1. Visit iRankHub at irankhub.com (opens in a new tab)
2. Click "Get Started" or "Register"
3. Select "School Administrator" from user type options
4. Click "Continue" to begin school registration

Step 2: Basic Information

Personal Details:

• First Name: Your given name
• Last Name: Your family name
• Email Address: Use your school email if available
• Phone Number: Your direct contact number
• Position/Title: Your role at the school (e.g., Debate Coach, Activities Coordinator)

Account Security:

• Password: Create a strong password (minimum 8 characters)
• Confirm Password: Re-enter your password

Step 3: School Information

School Details:

• School Name: Official registered name
• School Type: Select from dropdown options
• Private School
• Public School
• Government Aided School
• International School
• Other (specify)

Location Information:

• Country: Select your country
• Province/State: Choose your administrative region
• District/County: Select your local district
• Sector/Municipality: Add if applicable
• Physical Address: Complete street address
• Postal Code: Zip/postal code

Contact Information:

• School Phone: Main school number
• School Email: Official school email address
• Website: School website URL (optional)

Step 4: Program Information

Debate Program Details:

• Program Status: New program or existing program
• Years Active: How long you've had debate activities
• Number of Students: Estimated participants
• Grade Levels: Which grades participate (e.g., 9-12, A-Levels)
• Previous Tournament Experience: Local, national, international

Program Goals:

• Tournament Types: Which formats you're interested in
• Frequency: How often you plan to participate
• Skill Level: Beginner, intermediate, advanced mix

Step 5: Verification

Document Upload (if required):

• School Registration Certificate: Official proof of school status
• Authorization Letter: If you're not the principal/head
• Official Letterhead: Document confirming your role

Contact Verification:

• Email Verification: Click link sent to your email
• Phone Verification: May receive SMS or call for confirmation

Registration Methods

Method 1: Self-Registration (Standard)

Most schools register themselves through the online process described above.

Method 2: Admin-Assisted Registration

For larger institutions or special circumstances:

• Contact support@irankhub.com
• Provide school information via email
• Admin team will assist with setup
• You'll receive credentials once approved

Method 3: Invitation-Based Registration

Some schools are invited to join specific leagues or tournaments:

• You'll receive an email invitation with registration link
• Follow the special registration process
• Some information may be pre-filled
• Faster approval process for invited schools

Approval Process

What Happens After Registration

1. Automatic Email Confirmation: You'll receive immediate confirmation of submission
2. Admin Review: iRankHub team reviews your application (1-3 business days)
3. Verification: May include email or phone contact for clarification
4. Approval Notification: Email notification when your school is approved
5. Account Activation: Access to full school administrator features

Approval Timeline

• Standard Applications: 1-3 business days
• Complex Cases: Up to 1 week (international schools, special circumstances)
• Invited Schools: Same day or next business day
• Expedited Review: Available for urgent tournament deadlines

What Reviewers Check

• School Legitimacy: Verify school exists and is operational
• Contact Information: Confirm provided details are accurate
• Authorization: Ensure registrant has authority to represent school
• Documentation: Review uploaded verification documents

After Approval

First Steps

1. Check your email for approval notification
2. Sign in to your account using your credentials
3. Complete school profile with additional details
4. Set up payment information for tournament fees
5. Begin adding students to your school roster

Initial Setup Tasks

School Profile Completion:

• Upload school logo
• Add detailed school description
• Set contact preferences
• Configure notification settings

Student Management Preparation:

• Plan how you'll add students (manual, batch upload, self-registration)
• Prepare student information if doing batch registration
• Set up approval workflows for student registrations

Tournament Readiness:

• Review available leagues and tournaments
• Understand fee structures and payment methods
• Prepare team formation strategies

Troubleshooting Registration

Common Issues

Email Address Already Exists

• Someone may have already registered with your email
• Try password reset to check for existing account
• Contact support if you believe there's an error
• Use a different email if necessary

School Already Registered

• Your school may already be in the system
• Contact your school's existing debate coach/administrator
• Contact support to check existing registration
• You may need to be added as an additional administrator

Verification Documents Rejected

• Ensure documents are clear and legible
• Check that documents match provided information
• Contact support for specific requirements
• Re-upload corrected documents

Long Approval Times

• Peak registration periods may cause delays
• Contact support if urgent deadline approaches
• Provide additional information to speed up process
• Consider admin-assisted registration for complex cases

Getting Help

Before Contacting Support:

• Check your email (including spam) for communications
• Verify all information is accurate and complete
• Try different browsers if experiencing technical issues

Contact Information:

• Email: support@irankhub.com
• Subject Line: "School Registration - [Your School Name]"
• Include: School name, your name, registration email, specific issue

Multiple Administrators

Adding Additional School Administrators

After your school is approved, you can add other staff members:

1. Main administrator adds new users through school management
2. Send invitations to other teachers/coaches
3. Set appropriate permissions for each administrator
4. Multiple people can manage different aspects (students, teams, tournaments)

Administrator Roles

• Primary Administrator: Full access to all school functions
• Student Manager: Can add/manage student accounts
• Team Coach: Can create and manage teams
• Tournament Coordinator: Can register for and manage tournament participation

Next Steps

After successful school registration and approval:

• Learn how to sign in to your administrator account
• Start managing students by adding them to your school
• Create and manage teams for tournament participation
• Understand tournament participation process